Photography: Terms and Conditions
When meeting the Photographer, both Client and Photographer must wear a mask at all times unless instructed otherwise. The only exception without instructions are beauty preparations and/or photoshoot.
All sessions must be booked in the following formats:
Using the website http://www.disturbriana.com/ to submit an inquiry
Sending an email to email@example.com
After booking is submitted, the Photographer will contact Client to learn more about the details of the desired photoshoot. After booking is approved, an invoice will be sent to the Client. When Client makes a deposit, the photoshoot is considered officially booked.
Additional requests can be added when booking, which includes:
Preparation (before photoshoot): $15/30mins, $25/hr
Additional retouched photo: $10/photo
Additional backdrop: $15/backdrop
Additional location: $25/location
Commercial Licensing: TBD
Client must provide as much information about their photoshoot as possible. Additional requests will be added to the remaining balance of the session costs. Client can pick one of the available packages, or submit an inquiry to customize the shoot, which the Photography will manually book the shoot afterwards. Once booking is confirmed and deposit is paid, booking details cannot be changed (i.e., Client cannot adjust their hours or change their package details after booking…location change may be discussed in the case of bad weather). Sessions cannot be divided into different days AFTER session is booked. Session may be subject to cancellation and loss of deposit if client attempts to make unauthorized changes.
Personal/Branding photoshoots must be booked no later than 48 hours before the desired date. Event Photography must be booked no later than 1 week before the desired date. Wedding Photography must be booked no later than 1 month before the desired date.
An initial security deposit (also referred to as a retainer) must be secured prior to any services being performed by Photographer. Photoshoot that costs $100 or more requires a 50% non-refundable booking deposit, which will apply to the overall session cost and secure booking date and time. The remaining payment will be submitted the day of photoshoot, or after selecting proofs for the retouching process. If Client chooses to pay in full, that is acceptable. Photoshoots that are under $100 require a full payment at the time of booking.
Cancellations and Rescheduling
All security deposits serve as a cancellation fee and will not be refunded. All Clients have only 1 photoshoot rescheduling pass. If an appointment is rescheduled, the client has up to 1 week to reschedule or they risk losing the deposit. If the 2nd rescheduled photoshoot date and/or time is cancelled in a row, the Client will lose the deposit made and will have to reschedule the photoshoot completely. If the photoshoot is completely cancelled due to reasons discussed with the Photographer (bad weather, family emergency), then 25% of the security deposit is refunded. Upon booking any photoshoot specials, no shoot date and time can be rescheduled. Any bookings of our special sales are non-refundable and serve as a cancellation fee. If Photographer needs to reschedule, it will be communicated with the Client.
When choosing a location shoot, Photographer does travel to the Client's chosen location. There is an extra charge of $25 when the travel is more than 15 miles from the Photographer's studio location.
Time and Arrival
Photoshoots are spaced out to make sure they're not overlapping each other. Please arrive to photoshoot at least 15 minutes before the scheduled time, whether it’s at the studio or off-site location. If Client arrives 15 minutes late to the agreed upon time without notifying the Photographer, a late fee of $25 will be issued.
Once it gets to 30 minutes late, the Photographer has the right to cancel the photoshoot in full and will immediately notify the Client of cancellation. Please consider that the Photographer has other bookings and cannot delay those sessions. It is the client’s responsibility to inform the Photographer if bad weather and family emergencies are the cause of lateness. Depending on the reason, the Client and Photographer will make special arrangements. If Client makes it to session late, the late fee will be applied to the remaining balance. In these situations, absolutely no refunds will be granted.
If the Photographer is 15 minutes late without providing any communication to the Client Photographer will apply a 15% discount to leftover balance.
If the Photographer is 30-45 minutes late without providing any communication to the Client, this would be the ONLY acceptance that the Client can request a full refund of security deposit.
If Client books additional time prior to shooting for hair and/or makeup preparation, please make sure all parties are on time. For example: If Client books a photoshoot for 3pm but needs an hour prior for hair and/or make-up, all parties will need to arrive by 2pm.
Preparation for Photoshoot
Photographer can make recommendations, but hair stylist, wardrobe stylist and make-up artists are not included in any of the photography packages. However, the Photographer does have a preparation section in the studio. If Client needs to schedule a time slot to use the Photographer's studio for preparation before the photoshoot (applies to studio shoots only), there will be a cost of $15 per hour. Client has to inform Photographer if a hair stylist, wardrobe stylist, and/or make-up artist is coming when explaining the details of photoshoot (as we understand some Clients do their own preparations). If Client mentions the need for additional hour(s) for beauty preparation before the session, Photographer will manually adjust the appointment in the calendar to include the additional time. If preparation runs into Client’s photoshoot time, the photoshoot cannot be extended. If additional beauty preparation isn’t needed, please come ready to shoot.
Outfit and Backdrop Changes
Outfits and backdrop changes are arranged based on the photoshoot package that’s chosen. Please read the description to the photoshoot package that you are desiring to book. If you choose to add an additional backdrop to your session, the cost will be $15 per backdrop. If you choose to add an additional outfit to your session, the cost will be $15 per outfit. It will need to be mentioned in the details of your photoshoot
Clients are allowed to use props that's available in the Photographer's studio or bring their own props.
For most sessions, only 1 person can be allowed in the studio during photoshoot, which is the Client. If the Client arrives with more than 1 individual without the Photographer’s knowledge, the photoshoot will result in immediate cancellation. Certain photography inquiries such as group/family portraits, branding/product photoshoots, couple photoshoots, or preparation team are permitted to have additional guests. However, every member present must be a part of the photoshoot whether it’s being in front of the camera or behind-the-scenes assistance.
All minors under 18 years-old are required to have their parent/guardian sign an agreement with Photographer before the photoshoot is scheduled.
After the photoshoot, watermarked proofs will be sent to Client via email within 1-2 days. Client will receive all photos from the photoshoot. Out of those proofs, Client will then pick the photos that he/she/they like best for special retouching, which should also match the number of photos included in the selected package. The file names of the proofs will be labeled with numbers. Client will respond to the Photographer's email with the selected images by mentioning the labeled numbers. If Client requests to add more retouched photos outside of the original package amount, it’ll cost $10 per photo, which will be added to the remaining balance. After image selection, the Client will pay the remaining balance of service. Client will have 1 free revision request for all or some of the retouched photos.
After the editing process which will take an additional 1-2 days, Client will receive the final images via email/Google Drive in which Photographer only provides digital copies. Images will be available for 7 days, which gives the Client enough time to download to their device. Access will expire on the 7th day. Client will be reminded via text or email of expiring access to photos. If photos are requested after the 7th day, Client can ask Photographer to make photos available for 24 hours, which will cost $25.
Photographer will need to use photos from the photoshoot to promote business on the website and social media platforms. By submitting the security deposit, Client is granting permission for Photographer to promote photos. If the Client doesn’t want photos to be posted to the public, Client will need to inform the Photographer via email at firstname.lastname@example.org BEFORE submitting the deposit. Photographer will not post until the Client posts first or gives the Photographer approval to post first.
Ownership and Rights
Once Client submits final payment for the photoshoot, the images will be the sole property of the Client. If images are for business use, Client can purchase a commercial license agreement to use images for an agreed-upon time-frame. Purchase of license agreement should be discussed with the Photographer. Please mention the need for a commercial license in the details of the photoshoot.
Please take the time to read terms and conditions before booking. Photography terms and conditions are subject to change at any time without notice.